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Privacy Policy

Effective Date: 01.01.2026
Last Updated: 02.01.2026

The California Water and Environmental Modeling Forum (“CWEMF,” “we,” “us,” or “our”) is a nonprofit organization committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at https://cwemf.org/wp/ (the “Site”).

This policy is designed to comply with applicable privacy laws including the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA), the EU General Data Protection Regulation (GDPR), and other applicable data protection laws.

  1. Information We Collect

When you visit the Site, we collect certain information about your device, your interaction with the Site, and other additional information necessary. We may also collect additional information if you contact us for customer support. In this Privacy Policy, we refer to any information about an identifiable individual (including the information below) as “Personal Information”. See the list below for more information about what Personal Information we collect and why.

We may collect personal information when you:

  • Submit a contact form
  • Register for events
  • Subscribe to newsletters
  • Become a member
  • Make a donation
  • Communicate with us

Personal information may include:

  • Name
  • Email address
  • Mailing address
  • Organization or employer
  • Phone number
  • Payment information (processed by third-party processors)
  • Any other information you voluntarily provide

Information Collected Automatically

When you visit our Site, we may automatically collect:

  • IP address
  • Browser type
  • Device information
  • Pages visited
  • Date and time of visit
  • Referring URL
  • Cookies and tracking data
  1. How We Use Information

We use personal information to:

  • Respond to inquiries
  • Administer membership
  • Process event registrations
  • Process donations
  • Send newsletters and updates (with consent where required)
  • Improve website performance
  • Maintain nonprofit records
  • Comply with legal obligations

We do not sell personal information.

  1. Legal Basis for Processing (EU/UK Visitors)

If you are located in the EU or UK, we process personal data under:

  • Your consent
  • Performance of a contract
  • Compliance with legal obligations
  • Legitimate organizational interests
  1. California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have the right to:

  • Know what personal information we collect
  • Request access to your information
  • Request correction
  • Request deletion (subject to legal exceptions)
  • Know whether we sell or share personal information (we do not)

To exercise these rights, contact: [Insert contact email]

  1. GDPR Rights (EU/EEA/UK)

You have the right to:

  • Access your data
  • Correct inaccuracies
  • Request deletion
  • Restrict processing
  • Object to processing
  • Data portability
  • Withdraw consent
  • Lodge a complaint with your local authority
  1. International Transfers

Data may be transferred to and processed in the United States. By using our Site, you consent to such transfer.

  1. Cookies

A cookie is a small amount of information that’s downloaded to your computer or device when you visit our Site. We use a number of different cookies, including functional, performance, and social media or content cookies. Cookies make your browsing experience better by allowing the website to remember your actions and preferences (such as login and region selection). This means you don’t have to re-enter this information each time you return to the site or browse from one page to another. Cookies also provide information on how people use the website, for instance whether it’s their first time visiting or if they are a frequent visitor.  

You can control and manage cookies in various ways. Please keep in mind that removing or blocking cookies can negatively impact your user experience and parts of our website may no longer be fully accessible.

Most browsers automatically accept cookies, but you can choose whether or not to accept cookies through your browser controls, often found in your browser’s “Tools” or “Preferences” menu. For more information on how to modify your browser settings or how to block, manage or filter cookies can be found in your browser’s help file or through such sites as: www.allaboutcookies.org.

  1. Third-Party Service Providers

We may use third-party providers for hosting, analytics, email communication, and payment processing. These providers are required to protect your data.

  1. Data Security

While we implement reasonable safeguards, no method of transmission over the Internet or method of electronic storage is completely secure.

CWEMF disclaims liability for unauthorized access, data breaches, or security incidents beyond our reasonable control.

  1. Data Retention

We retain information only as long as necessary to fulfill organizational and legal obligations.

  1. Children’s Privacy

The Site is not intended for individuals under the age of 18. We do not intentionally collect Personal Information from children. If you are the parent or guardian and believe your child has provided us with Personal Information, please contact us at the address below to request deletion. 

  1. Contact Information

California Water and Environmental Modeling Forum (CWEMF): cwemf@cwemf.org

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